ELECTION 2020

The impact of COVID-19

The lockdown has reduced our ability to send private notices (letters) to all adult registered members of the election. These notices provide members with valuable information about the election and how you can participate to the fullest extent.

The purpose of Te Korowai

Te Korowai o Ngāruahine Trust (Te Korowai) is the Post Settlement Governance Entity for Ngāruahine iwi, established in 2013 as part of the Ngāruahine treaty settlement process. As the mandated entity for Ngāruahine, Te Korowai manages the settlement assets and carries out the objectives of the Trust as listed in the Trust Deed. Once elected to the Board, Trustees must act in the interests of the entire iwi.

a. Purpose
The objects of Te Korowai that are led by the Board are:

    • to give effect to the Ngāruahine settlement legislation;
    • to hold and apply the treaty settlement in accordance with the provisions of the Trust Deed;
    • to perform the functions of a Mandated Iwi Organisation and Iwi Aquaculture Organisation in accordance with the Māori Fisheries Act and the Māori Aquaculture Act respectively;
    • to exercise strategic governance over the Trust entities and manage prudently the affairs, business activities, assets and liabilities of Te Korowai;
    • to be the voice and representative body for Ngāruahine iwi;
    • to foster and promote amongst members of Ngāruahine spiritual values, unity, support and cooperation, recognition of traditional customs and values and physical, social and economic wellbeing and advancement; and
    • to carry on any other objectives which may be carried on in connection with the above objects or which may directly or indirectly achieve those objects.


b. Board Member Accountability

Te Korowai values trustees who have strong and active relationships with their hapū and marae. Therefore, Te Korowai encourages and supports all trustees to report to their hapū electorate.

However, once elected, trustees are required to act in the interests of the entire iwi, not just the hapū electorate from which they were elected.

c. Term of Office

Trustees are elected for a three-year term and can be removed from office if they fail to comply with Trust Deed and Board Charter.

d. Board Quorum and Voting
A quorum at a board meeting will be a majority of trustees. Voting is usually by way of consensus however, where due consideration is required, voting is by a simple majority.

e. Remuneration and Allowances
Trustees receive $12,000 per annum to perform their duties as a Board member. This includes attending the Annual General Meeting and any other meeting called by the Pouwhakarae (Chair) of Te Korowai.

Additional fees are paid to the Pouwhakarae and the Chairs of Te Ohu Arotake (Audit and Risk) and Te Arohaehae Hautū (Performance Review) sub-committees. Remuneration is considered sufficient to compensate for any leave Trustees may be required to take to attend Te Korowai Board meetings.

f. Travel Expenses
Trustees’ actual travel costs are reimbursed for travel within New Zealand.  If any trustee resides outside of New Zealand they will be eligible for any domestic expenses incurred e.g. travel from Auckland to Hāwera, but not for any international travel components e.g. Brisbane to Auckland.

Good Governance

Te Korowai’s board continues to develop their governance skills and trustees are expected to develop their governance capability themselves by attending programmes like those offered by the Institute of Directors, organised and paid for by Te Korowai.

Trustees must uphold the Trust Deed, Board. Charter, Code of Conduct and organisational policies.  Trustees must also read the meeting packs and participate in discussions of the Board.  While trustees are elected through a hapū electorate, when they attend board meetings, trustees must make decisions for the benefit of all Ngāruahine uri. 

Te Korowai’s Board has delegated specific functions to sub-committees or subsidiaries.  This includes separating governance and management and allowing the different parts within the Te Korowai group to perform the role delegated to them.

Voting by Hapū Electorate

All adult registered members must select one hapū from the hapū they whakapapa to, as their hapū electorate to vote in. There are 12 trustees appointed to the Board from the six hapū electorates, and members elect up to two for the primary hapū electorate they selected. Only during Phase1 of the election can members change their primary hapū electorate.

The six hapū electorates are:

  • Kānihi-Umutahi Hapū Electorate
  • Ōkahu-Inuāwai Hapū Electorate
  • Ngāti Manuhiakai Hapū Electorate
  • Ngāti Tū Hapū Electorate
  • Ngāti Hāua Hapū Electorate
  • Ngāti Tamaahuroa me Titahi Hapū Electorate

Key Election Dates

The Returning Officer is responsible for maintaining the strict election timetable. Therefore, no extensions or exceptions will be considered by either the Returning Officer or Te Korowai’s Pouhautū.

For this reason, candidates standing for this election are encouraged to submit their nomination papers early to give the Returning Officer time to check that they are correct. Incomplete or incorrect nomination papers received on the last day leave very little time for the Returning officer to contact the candidate to rectify this situation.

Phase

Activity

Key Date

Phase 1 – Change of electorates

PHASE COMPLETE

 

Phase 2 – Nominations open

PHASE COMPLETE

Phase 3 – Election

Voting opens

Ballot box available

Voting closes

Election results published

Friday, 15 July 2020

Saturday, 8 August 2020

5.00pm Wednesday, 12 August 2020

Thursday, 20 August 2020

Phase 4 – Appointment to the Board

Trustees appointed:

– If a review is not required
– If a review is requested

Election review deadline opens

Election review deadline closes

Election review to be completed

Thursday 20 August 2020
Friday 9 October 2020

Friday, 21 August 2020

5.00pm Friday, 4 September 2020

Friday, 2 October 2020

Phase 1 – Change of electorates

PHASE COMPLETE

Phase 2 – Nominations open

PHASE COMPLETE

Phase 3 – Election

Voting opens – Friday, 15 July 2020

Ballot box available – Saturday, 8 August 2020

Voting closes – Wednesday, 12 August 2020

Phase 4 – Appointment to the Board

Trustees appointed:

  • If a review is not required – Thursday 20 August 2020
  • If a review is requested – Friday 9 October 2020

Election review deadline opens – Friday, 21 August 2020

Election review deadline closes – Friday, 4 September 2020

Election review to be completed – Friday, 2 October 2020

Electionz, independent returning officer

Te Korowai has appointed electionz.com, a Christchurch-based company which has run all previous Ngāruahine elections, as the Returning Officer. They have considerable experience conducting elections throughout New Zealand.

The role of Electionz is to conduct the election in accordance with Te Korowai’s Trust Deed, Board Charter any presiding acts and regulations, as well as in accordance with standard election management practices.

Te Korowai will manage phase 1 – changing electorates, then Electionz has complete control over the rest of the election process.  Electionz is engaged by Te Korowai and is responsible to the Pouhautū. Electionz does not take direction from any existing trustee or potential candidate.

Electionz are responsible for ensuring that they have the staff, systems, resources, policies, procedures and actions to ensure that the democratic process is carried out with the utmost integrity, security and fairness for all parties.

Queries regarding the actions or performance of Electionz should be directed to the Pouhautū, Allie Hemara-Wahanui

Election Phases

Te Korowai is responsible for administering phase 1, while the Returning Officer has complete control over phases 2, 3, 4 and 5.

Phase 1 – Changing Hapū Electorates

PHASE COMPLETE

Phase 2 – Nominating Candidates

PHASE COMPLETE

Phase 3 – Election

15 July 2020 Voting opens
8 August 2020 Ballot box available
12 August 2020 Voting closes
20 August 2020 Election results published and trustees appointed (subject to any review being requested)

If an election for any hapū electorate is required, Electionz will send voting papers to the members who selected this hapū as their primary hapū electorate. These voting papers will be sent directly to the members current address.

a. Nominations now confirmed

Voting papers will be sent to all adult registered members with valid addresses.  Members can only vote for candidates standing for the hapū electorate they are a member has identified as their registration details. Members can cast their vote online, or return their voting paper using the envelope provided to the Returning Officer.  Members can also submit their vote in person to the Ballot Box on Saturday, 8 August 2020.  Voting instructions will be included on the voting paper if the Government COVID-19 lockdowns are still in place. View Nominated Candidates.

 

b. Meet the candidates

Uri and members are invited to meet the candidates by clicking on the links below:
– Candidates for Ngāti Hāua, Ngāti Tu, Okahu-Inuawai date/time TBA
– Candidates for Ngāti Tamaahuroa me TitahiNgāti Manuhiakai and Kanihi-Umutahi date/time TBA.

c. Only adult registered members can vote

Voting papers will be sent to all adult registered members with valid addresses. Uri can complete the online registration form and existing members can update their contact details to participate in this election. Only members registered the four hapū electorates that require an election, will receive voting papers. Members can cast their vote online, or return their voting paper using the envelope provided to the Returning Officer. Members can also submit their vote in person to the Ballot Box on Saturday, 8 August 2020. Voting instructions will be included on the voting paper if the Government COVID-19 lockdowns are still in place.

d. Verifying membership to Te Korowai

Te Korowai maintains an iwi register, held in accordance with the Privacy Act 1993. The Iwi Membership Committee is responsible for ensuring those registering with Te Korowai have Ngāruahine whakapapa.If the committee cannot verify a new members whakapapa to Ngāruahine, the applicant will be invited to provide more information and must supply this information before 5pm Wednesday, 8 August 2020. The Returning Officer will only count voting papers from adult registered members.

e. Voting Process

The returning officer will send voting papers only to adult registered members registered with the four hapū electorates requiring an election from 15 July 2020. Voting papers should be returned in the reply Freepost envelope to the Returning Officer. It is expected that the final results will be available on Thursday, 20 August 2020 and these results will be published in the local Taranaki newspapers, Website, Facebook and in He Pakiki.

 
Phase 4 – Appointment to the Board

Any candidate may request a formal review of the election within 10 days after the election results have been published on 20 August 2020. If there is no review, then all trustees are appointed at this date.

If a request is received, Te Korowai will follow clause 6 – Review of Election Results of the Trust Deed.  This includes appointing a three person Election Review Committee to independently manage the request. For more information about this process please go to the Trust Deed .