SPECIAL RESOLUTION

In July 2020 all adult registered members will receive a special resolution voting paper. The special resolution asks registered members to support changing the Te Korowai Trust Deed, specifically the sections about when the Te Korowai elections are held.

Last year we undertook an ‘all of deed review’, and some members might ask “why does the Board want to amend the Trust Deed when this was done only last year?” This is an excellent question and the answer is, COVID-19.

The COVID-19 restrictions exposed a risk that, if the election could not be completed, Te Korowai would be without a Board. At the moment, Trust elections are held once every three years where all 12 trustees are appointed for a three-year term. If the election could not be completed (for any reason), the then-current trustees’ term would expire before the new Board was appointed. We know that the likelihood of this happening is low, however, it is a risk that the current Board believes needs to be removed.

This pānui might raise some questions and before voting opens you will receive a proposal from us that should answer those questions. There will also be consultation hui to explain the changes in person. The dates of these hui will be in the proposal and promoted through He Pakiki.

If the special resolution is approved by 75% of the adult registered members who vote, the candidates standing in this year’s Board elections will be affected; the term they serve will then change. This is explained in the Candidate Information Handbook and nomination forms candidates receive as part of the nomination process.

The 2020 Board election is an important time for Te Korowai. Amending the Trust Deed by a special resolution makes this time even more important. So please keep your contact details up to date. If members hear of whānau who have not received any information from us; please ask them to contact us because this is a valuable clue that their contact details are out of date.

Special Resolution Key Dates

Proposal explaining amendments

Proposal sent to all adult registered members

Wednesday, 10 June 2020

Consultation hui

To be confirmed by 31 May 2020

Online draw

To be confirmed by 31 May 2020

Voting on special resolution​

Voting opens

Wednesday, 15 July 2020

Ballot box at general meeting

Saturday, 8 August 2020

Voting closes

5pm, Wednesday, 12 August 2020

Results published

Thursday, 20 August 2020

Special Resolution Proposal

Proposals have been sent to all adult registered members with current addresses explaining the changes (View Proposal).
If you have not received your proposal by Friday, 12 June please contact us

To participate in this vote, uri can complete the online registration form and existing members can update their contact details.

Draft Te Korowai Trust Deed

For your information, we have provided a copy of the draft deed (clean version) along with a version showing all of the changes we propose (marked up version). 

Consultation Hui

Uri and members are invited to attend one of the nine online consultation hui by clicking on the link 10 minutes before the hui starts. 

For help to connect online, please contact us.

Consultation Hui Times

Zoom link (click 10 minutes prior to time)

14 June Sunday 10.00am

15 June Monday 2.00pm

16 June Tuesday 7.00pm

28 June Sunday 10.00am

29 June Monday 2.00pm

30 June Tuesday 7.00pm

12 July Sunday 10.00am

13 July Monday 2.00pm

14 July Tuesday 7.00pm

Join the live Online draw

Uri and members are invited to attend the live online draw where the independent returning officer will randomly select which Hapū electorates and candidates will serve for one year, two or three years. This will come into effect only if the special resolution to amend the trust deed is approved by 75% of members who vote. Click on the link 10 minutes before the draw begins (Link coming soon).

Friday, 19 June 2020 12.30pm

Voting Process

The returning officer will send voting papers for the special resolution to all adult registered members from 15 July 2020. Voting papers should be returned in the reply Freepost envelope to the Returning Officer. It is expected that the final results will be available on Thursday, 20 August 2020 and these results will be published in the local Taranaki newspapers, Website, Facebook and in He Pakiki.